Project Roles

    Roles are a way to group permissions into a named role — for example, “Recruitment Manager” or “HR Contact.” Instead of manually assigning permissions to each individual user in every project, administrators can create roles that already contain a predefined set of permissions.

    When a role is assigned to a user in a ad, the user automatically receives the access defined by the role. However, if the user already has higher permissions in a ad, the highest permission level always applies.

    Roles are managed under Admin → Project Roles.
    Here you can see all existing roles, whether they are active, and you can create, edit, or deactivate them.
    Only organization administrators can access this view.

    All actions are logged.

    - Create a new role: 

  • 1. Go to Admin > Project Roles

  • 2. Click Create New Role and fill in:

    • Name – the title of the role (e.g., “HR Contact”)

    • Select Department – choose the entire organization or limit the role to a specific department

    • Access – Recruitment – specify the permission level the role grants in the Recruitment module

    • Access – Spontaneous Applications – specify the permission level in the Spontaneous Applications module

    • You can also add translations so the role name is displayed correctly for users with other languages.

  • 3. Save.

  • 4. Click on the three dots to activate the role.


    • - Assign a role to a user in a ad

    Go to the relevant ad under Recruitment or Spontaneous Applications.

    1. Open the ad.

    2. Scroll down to the Recruitment/Working Group section.

    3. Click Add user to Recruitment/Working Group.

    4. Select the desired role from the list and add any notifications or other fields as needed.

    5. Save.


    - Edit an existing role

    Changes take effect immediately for all projects where the role is used.
    For example, if the permission “Communicate with candidates” is removed from a role, all users with that role lose that permission immediately.

    Go to Admin > Project Roles.
    Click the three dots to edit the role.
    Update the name, department, permissions, or translations as needed.
    > Save.


    - Deactivate an existing role

    When a role is deactivated, it is hidden from new selections but does not affect projects already using it.
    A role can be reactivated at any time.

    Go to Admin > Project Roles.
    Click the three dots to deactivate the role.
    > Save.



    Fields for creating or editing current roles:



    Activating or editing a created role:


    Selecting a role in the recruitment ad:

    Published